Faculty/Staff Disability Management

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Chapter 2: When Injury or Illness Occurs at Work

You want to be prepared when an injury occurs at work. The following is a checklist you may use as a supervisor to ensure the proper steps are taken. Additional information is provided following the checklist.

Supervisor's Checklist

Step 1: Address medical issues

Emergency Care (serious injury, threatening to life or limb)

  • Dial 911 or or 2-3333 for campus police
    Environment, Health and Safety (EH&S) and Disability Management must be immediately notified if injury results in fatality, inpatient hospitalization, loss of any body part, or possible permanent disfigurement.

Acute Care (non-emergency)

  • Direct employee to the Tang Center (2222 Bancroft Way)
    • Urgent Care Clinic (2-3188) - including first-aid care
    • Occupational Health (2-6891)
      (If medical care is needed after clinic hours, please direct the employee to Alta Bates Medical Center's Emergency Room (2450 Ashby Avenue, Berkeley) or the emergency facility of his or her personal health plan)

Step 2: Address hazard

Investigate the accident and address the problem.

  • Correct any immediate hazards to prevent further injuries.
  • Do NOT discard equipment or furnishings that caused injury.
    • Remove the equipment from service.
    • Tag the equipment for identification.
    • Contact EH&S (2-3073) for inspection.
  • Provide accident summary and corrective actions taken to department safety committee.

Step 3: Report the Injury or Illness

Within ONE working day of your knowledge, report the work-related injury or illness through the online Employer's First Report (EFR) system.

Step 4: Address payroll issues

The coordination of payroll issues related to Workers' Compensation is mainly handled through UC Path. To ensure prompt and accurate payment of benefits, if your employee loses time from work (beyond the date of injury), please contact Disability Management:

    • 643-9403 (last names beginning with A-L)   
    • 643-6921 (last names beginning with M-Z).

Step 5: Follow up

If off work, remain in contact with your employee and express your hope of return to work as soon as medically possible. Discuss a mutually convenient time to call.

Step 6: Return to work

Discuss possible accommodations, if necessary, when your employee is medically able to return to work.

  • Document accommodation discussions.
  • When your employee returns to work, immediately inform Disability Management.
  • If you need assistance with reasonable accommodations, contact Disability Management.

Employee Personnel Files

To protect the employee’s privacy, any documents that relate to an injury or disability must be kept in a separate file from the rest of an employee’s personnel file. Further guidance can be found in Human Resources Personnel File Guidelines.