Faculty/Staff Ergonomics

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Computer Ergonomics Matching Funds Program

The Computer Ergonomics Matching Funds Program offers up to $1,000 per employee* in matching funds to modify on-site and remote computer workstations according to campus ergonomic guidelines. The intent is to provide campus departments a cost-effective way to promote comfort at the keyboard as well as prevent and/or minimize the effects of computer-related repetitive motion injuries.  Funding for this program is limited. Applications will be considered on a first-come, first-served basis. Funding reimbursement will be delayed or denied for applications that are incomplete or provide insufficient supporting documentation.

Please note, the matching funds program does not apply to computer workstation furniture for new construction, renovation, and relocation projects.

*Must be a UC Berkeley employee with an active appointment of 50% or greater at the time the workstation evaluation and recommended products are purchased.  

How can my department qualify for matching funds?

The Computer Ergonomics Matching Funds Program focuses on ergonomic modification of individual employee computer workstations. Follow the steps outlined to qualify for the matching funds:

Step 1: Employees must complete a required Computer Health Matters Course

Choose from one of the following courses:

  • *Computer Health Matters: Campus and Remote Work workshop - this workshop offers free training that promotes safe and healthy work practices and the effective use of workstation furniture and accessories. Training must be within 2 years prior to application for matching funds. Visit the Ergonomics Workshops webpage to learn more or to enroll in a workshop.
  • Computer Health Matters Online (interactive) Training  - this module is important as it helps fulfill ergonomic training requirements and serves as a self-evaluation tool that provides immediate guidance and feedback to help you make changes to achieve a more ergonomic workstation. via the UC Learning Center (LMS). 

*Available by request in departments with an enrollment of 20 or more. Email gryan@berkeley.edu for more information.

Step 2: A workstation evaluation is required

  • The Computer Health Matters Online Training provides ergonomic self-evaluation guidance and thus can fulfill basic evaluation assistance needs. If you have identified equipment needed through the self-assessment, further ergonomic evaluation is not needed as long as you are selecting products from the pre-approved ergonomic product catalog (See Step 3)

  • If further consultation is needed beyond the initial resources, or an ergonomic evaluation is prescribed for an employee by their health care provider you may contact your department’s designated ergonomic evaluator (if applicable) or submit a request to the Be Well at Work - Ergonomics program via our linked online request form
  • For those departments that do not have an evaluator, the Be Well at Work - Ergonomics program offers Computer Workstation Evaluator Training each semester. Visit the Computer Workstation Evaluators webpage to learn more or the Ergonomic Workshops webpage to enroll in a training.

Step 3: Purchase furniture and accessories from a pre-approved product list

  • If a workstation evaluation identifies the need for a specific modification, the Be Well at Work - Ergonomics program has developed a Computer Ergonomics Matching Funds Pre-Approved Product List for the matching funds program. These products provide adjustability, are suited for a wide range of employees, and conform to University procurement contracts. 
  • Ergonomics recommends that products be seen and tried before purchase to ensure they are appropriate for the employee's situation. Many of these pre-approved products are on display at the campus Ergonomics Showroom located in University Health Services (Tang Center). Email ergonomics@berkeley.edu to schedule an appointment.
  • A purchase order for the recommended furniture or equipment should be submitted within 30 days of the evaluation.

Application process

To apply for Matching Funds, please follow this link to the online application form.

Only products on the pre-approved list qualify for the UC Berkeley Ergonomics Matching Funds Program and the Be Well at Work - Ergonomics program continually assesses the list for potential additions or changes.

Please note:

  • Funding for this program is limited. Applications will be considered on a first-come, first-served basis each fiscal year beginning July 1. The deadline for submission for the Matching Funds to be applied towards the current fiscal cycle is no later than 4 weeks before June 30 to allow enough processing time before the close of the fiscal year.
  • Funding reimbursement will be delayed or denied for applications that are incomplete or provide insufficient supporting documentation and information.
  • The matching funds program does not apply to computer workstation furniture for new construction, renovation, and relocation projects.
  • Applicants must be UC Berkeley faculty or staff with an active appointment of 50% or greater at the time the recommended or selected pre-approved list products are purchased.  
  • Due to limited resources, individuals are only eligible for Matching Funds one time (exception may be granted by the Be Well at Work - Ergonomics program in the case of an internal UC Berkeley departmental transfer or a hybrid work capacity).

Computer Workstation Design Guidelines

Pre-approved Product List

Tips on ordering ergonomic equipment

UC has a systemwide purchasing agreement with Steelcase for office furniture. One Workplace is the local vendor to help the campus when ordering all office furniture, including adjustable tables and chairs, keyboard trays, monitor arms, and document holders.
See Tips on Ordering Ergonomic Equipment for information on how to place orders, as well as expected timelines.

Questions? Contact Ergonomics through email at ergonomics@berkeley.edu